Privacy Policy

Last updated: 9/18/2025

1. Introduction

EvolveForms ("we," "our," or "us") respects your privacy and is committed to protecting your personal data. This privacy policy explains how we collect, use, and safeguard your information when you use our form building service.

2. Information We Collect

2.1 Account Information

When you create an account, we collect:

  • Name and email address
  • Profile information you choose to provide
  • Authentication data (encrypted passwords)

2.2 Form and Response Data

We collect and store:

  • Forms you create and their configurations
  • Responses submitted to your forms
  • Analytics data about form performance
  • File uploads associated with form responses

2.3 Technical Information

We automatically collect:

  • IP addresses and device information
  • Browser type and version
  • Usage patterns and preferences
  • Log data and error reports

3. How We Use Your Information

We use your information to:

  • Provide, maintain, and improve our services
  • Process and manage your forms and responses
  • Send you important account and service updates
  • Analyze usage patterns to enhance user experience
  • Prevent fraud and ensure security
  • Comply with legal obligations

4. Information Sharing

We do not sell or rent your personal information to third parties. We may share your information in these limited circumstances:

  • Service Providers: Third-party services that help us operate our platform (hosting, analytics, email delivery)
  • Legal Requirements: When required by law or to protect our rights
  • Business Transfers: In case of merger, acquisition, or sale of assets
  • Your Consent: When you explicitly authorize sharing

5. Data Security

We implement robust security measures to protect your data:

  • End-to-end encryption for sensitive data
  • Secure data centers with physical security controls
  • Regular security audits and vulnerability assessments
  • Access controls and authentication requirements
  • Employee training on data protection practices

6. Your Rights and Choices

You have the following rights regarding your personal data:

  • Access: Request a copy of your personal data
  • Correction: Update or correct inaccurate information
  • Deletion: Request deletion of your data (subject to legal requirements)
  • Portability: Export your data in a machine-readable format
  • Opt-out: Unsubscribe from marketing communications

7. Cookies and Tracking

We use cookies and similar technologies to:

  • Remember your preferences and settings
  • Analyze site traffic and usage patterns
  • Provide personalized content and features
  • Ensure security and prevent fraud

You can control cookie preferences through your browser settings.

8. Data Retention

We retain your data for as long as necessary to provide our services and fulfill legal obligations. Account data is typically retained until you delete your account. Form responses are retained according to your account settings and applicable legal requirements.

9. International Data Transfers

Your data may be transferred to and processed in countries other than your own. We ensure adequate protection through appropriate safeguards, including standard contractual clauses and adequacy decisions where applicable.

10. Children's Privacy

Our service is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If we become aware of such collection, we will delete the information immediately.

11. Changes to This Policy

We may update this privacy policy from time to time. We will notify you of any material changes by email or through our service. Your continued use of the service after changes become effective constitutes acceptance of the revised policy.

12. Contact Us

If you have questions about this privacy policy or our data practices, contact us:

Data Protection Officer
Email: upbrewai@gmail.com

13. GDPR Compliance (EU Residents)

If you are located in the European Union, you have additional rights under the General Data Protection Regulation (GDPR). You may file a complaint with your local data protection authority if you believe we have not complied with GDPR requirements.